This Is Where The Magic Happens
See how our middleware streamlines invoices from your business source to IRBM validation
Hotel
Hotel PMS to push data to the Middleware (via Oracle OFIS)
Hotel PMS to receive the returned UID from IRBM MyInvois System
Convert the UID into QR code & embed to PMS invoice
Hotel to print out the invoice (with QR Code from PMS)
Middleware
Receive fiscal data from Oracle OFIS
Process & Format IRBM MyInvois required data for submission
Auto-submission of invoice data to IBRM MyInvois System for validation
Getting e-invoice validated result from IRBM MyInvois System
Auto-update the validated result to the hotel PMS
IRBM
IRBM MyInvois System to perform the invoice validation process.
01
After Folio Settlement or AR Invoice is Generated
Once a folio is settled or an AR invoice is generated in the Hotel PMS, the relevant fiscal data is automatically prepared for processing. This marks the first step in the e-invoicing journey, ensuring all financial transactions are accurately recorded and ready for submission.
02
Middleware Receives Invoice Data
The middleware receives the fiscal data directly from the Hotel PMS via Oracle OFIS. This seamless data transfer allows the middleware to capture all necessary invoice details, ready for further processing and validation.
03
Processing, Formatting, and Validation
The middleware processes and formats the received data according to IRBM MyInvois requirements. Each invoice undergoes thorough validation to ensure that all information is accurate and compliant with Malaysian e-invoicing regulations before submission.
04
Queueing and Submitting to IRBM MyInvois
Validated invoices are queued within the middleware and automatically submitted to the IRBM MyInvois System. This step is handled in real-time, ensuring prompt and efficient transmission of all fiscal data to the tax authorities.
05
IRBM MyInvois Acceptance and Validation
The IRBM MyInvois System reviews each submitted invoice for compliance. Upon successful validation, the invoice is accepted, and a unique UID is generated, signaling that the invoice meets all regulatory requirements.
06
IRBM MyInvois Response to Middleware
After validation, the IRBM MyInvois System sends a response back to the middleware, confirming the acceptance of the invoice. This response includes the unique UID associated with the validated invoice, essential for compliance.
07
Middleware Updates and Notifications
The middleware updates the invoice status based on the IRBM MyInvois response. Notifications are sent to the relevant hotel teams, ensuring they are informed of the successful validation and acceptance of the invoice.
08
Hotel PMS Updated with Validated QR Code
Finally, the middleware updates the Hotel PMS with the validated UID, which is converted into a QR code. This QR code is embedded into the PMS invoice, ensuring it meets all regulatory requirements. The invoice, complete with the QR code, is now ready for printing and distribution.
Compatible Hotel PMS
Our Hello E-Invoice Middleware System seamlessly integrates with these leading Property Management Systems (PMS), ensuring smooth and efficient invoicing operations for your hotel. Below are some of the compatible PMS platforms:
Oracle Hospitality
Support for Oracle Hospitality OPERA 5 and OPERA Cloud ensures seamless integration with one of the industry's leading PMS platforms. Our middleware works flawlessly with both OPERA 5 and OPERA Cloud, maintaining data accuracy and enhancing operational efficiency.
Cloudbeds
Integration with Cloudbeds provides a streamlined and efficient invoicing process for hotels. Our middleware ensures seamless data transfer and compatibility, simplifying your invoicing tasks and maintaining compliance.
Let's get started on your e-invoicing implementation journey with us.
Talk to us now to get your e-invoicing implementation going.